Core Feature

Multi-Step Approval Chains

Every request passes through a configurable chain of approvers. Sequential steps, parallel reviews, conditional routing based on salary band or department — you define the rules, the system enforces them.

  • Sequential, parallel, and conditional approval steps
  • Automatic escalation when SLA deadlines are missed
  • Approval delegation for out-of-office coverage
  • Review notes and attachments at each step
  • Complete history — who approved what, when, with comments
  • Configurable SLA per step (e.g. Finance must respond within 48h)
  • Reject with reason — requestors see exactly why
APPROVAL CHAIN — Request #1042 · $135K
HR Manager
Approved in 2h 14m
Done
Department Head
Approved in 4h 30m
Done
Finance (Budget > $100K)
6h before escalation
Active
4
CEO Final Sign-Off
Financial Control

Budget Tracking & Headcount Planning

Every request is linked to a budget. Before an approver clicks "approve," they see exactly how this request impacts the department's remaining budget. Finance gets real-time dashboards showing committed vs. spent vs. remaining.

  • Per-request budget allocation with salary, benefits, total cost
  • Real-time utilization by division, department, cost center
  • Headcount cap enforcement — block requests when cap is reached
  • Budget vs. actual variance reporting
  • Multi-currency support (CAD, USD, GBP, AED)
  • Fiscal year and quarterly budget periods
  • Export to Excel for board and audit reporting
BUDGET — Engineering · Q1 2026
$1.2M
Committed
$340K
Pending
$260K
Remaining
HEADCOUNT
Engineering18/22
Marketing11/12
Operations7/15
Customization

Custom Form Builder

Design request forms that capture exactly the data your organization needs. Position details, salary bands, justification, hiring timeline — structured and validated before submission.

  • Drag-and-drop form designer
  • Text, number, date, dropdown, multi-select, file upload
  • Conditional field visibility rules
  • Form versioning — submissions locked to their template
  • Pre-built templates for Recruit, Offer, Extension, Alert
  • Required field enforcement
FORM — Request to Recruit v3.2
Job Title *
e.g. Senior Developer
Salary Band *
$110K — $145K
Division *
Engineering
Justification *
Team expansion for Q3 launch...
Intelligence

Analytics & SLA Monitoring

Live dashboards that give leadership full visibility into the approval pipeline. Where is each request? Who's holding things up? How does actual spend compare to plan?

  • Live approval pipeline with status breakdown
  • Average processing time per step and chain
  • SLA compliance rates with trend analysis
  • Budget utilization by division and cost center
  • Bottleneck identification — which approvers are slowest
  • Exportable reports (Excel, PDF) for board and audit
  • Configurable daily/weekly email digest
SLA DASHBOARD — Feb 2026
94%
SLA Met
1.8d
Avg Time
3
Escalated
Enterprise-Grade

Security, SSO & Tenant Isolation

Every workspace runs in a fully isolated environment. Your own database, your own encryption context, your own access controls. SAML SSO with per-tenant configuration.

  • Per-tenant database isolation — zero data co-mingling
  • SAML 2.0 SSO (Okta, Azure AD, Google, OneLogin)
  • Per-tenant SSO configuration
  • Role-based access: Admin, HR, Executive, User
  • Division-scoped permissions
  • Complete audit trail on every action
  • 256-bit AES encryption, TLS 1.3
AUDIT LOG — Last 24 Hours
14:23 Lisa Park approved #1042 ($135K)
13:10 Tom Wilson reviewed Offer #892
11:45 System escalated #1038 (SLA breach)
09:30 Admin updated "Engineering Hires" chain
08:15 SSO Azure AD login — rayan@co.com
Everything else you need
📧

Smart Notifications

Configurable email alerts on every action. Daily/weekly digests for leadership. Custom SMTP so emails come from your domain.

🌿

BambooHR Sync

Auto-import your employee directory. Departments, reporting lines, and statuses stay current without manual entry.

📱

Mobile Responsive

Approve requests from any device. Full experience on phone or tablet — no app required.

🏢

Multi-Division

HR managers scoped to specific divisions. They only see what they're responsible for.

📊

Excel & PDF Export

Download pipeline data, budget reports, and audit logs. Ready for board presentations and audits.

REST API

Full API access for custom integrations. Automate request creation, pull data into BI tools.

See it in action

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